For Volunteers with a Pre-Approved Placement
All volunteers in the health system are screened through the Volunteer Services department.
Definition of Volunteer: Any person 18 years of age or older who donates services without receiving monetary compensation or academic credit within the University of Michigan Health System and its programs. (SPG-UMHHC Policy 01-05-001)
- Registers volunteer in the UMHS system
- Issues Michigan Medicine volunteer ID badge
- Issues volunteer uniform (if applicable)
- Coordinates health screening with Occupational Health Services
- Obtains signed Code of Conduct Attestation (HIPAA) form
- Conducts criminal background records checks
- Confirms eligibility of applicants with visas with Immigration Compliance department
- Provides orientation to Michigan Medicine
- Documents volunteer schedule and hours served as provided by volunteer
- Updates volunteer information and certifications annually
Step 1: Supervisor supplies volunteer with placement information for the application including:
- Department Name
- Department Head
- Pre-Approved Placement
- Department Campus Address
- Department Phone
- Pre-Approved Placement Supervisor’s Name
- Pre-Approved Placement Supervisor’s Email Address
- Pre-Approved Placement Supervisor’s Phone Number
- Volunteer’s Work Location (Building and Room)
- A Description of the Volunteer’s Duties – Please be specific if there will be patient contact or not
- Visa holders: Please be sure to have a copy of your Visa and supporting documentation (such as an I-20 or I-94) on hand.
Step 2: Volunteer completes the application (see Item 9) and submits it to Volunteer Services.
Step 3: Applications must be resubmitted if applicants do not respond to Volunteer Services within 30 days.
Step 4: The duration of the volunteer assignment must be a minimum of 1 month and must be renewed 30 days prior to the completion of 1 year.
Step 5: Volunteers must be a minimum of 18 years of age or older.
Step 6: The volunteer records hours of service through the volunteer portal by checking in and out of each shift.
Step 7: Volunteers working in a lab must complete OSEH training (coordinated by the placement).
Step 8: Volunteers in the U.S. on a visa must be approved for volunteering by the Immigration Compliance department.
Step 9: Access the online application.